A Complete Guideline For Private Office Space Rental 

Serviced offices are often established in a single building that is maintained by an operator and is split into a set of floors or offices that are leased by a number of different businesses. A fully-serviced office provides access to all of the amenities needed to run a successful business. Including greeting assistance, conference rooms, kitchenette and break areas, printers, events, and networking opportunities.

According to estimates, by the end of 2024, there will be 41,975 office spaces around the world.

Focus Points:

  1. Serviced offices are perfect for small enterprises and start-ups since they allow for expansion while also allowing for cost-cutting.
  2. Fully-serviced offices usually come with almost everything you require for an efficient day at work, including desks, chairs, and cables.
  3. Your employees can have informal discussions about the business and projects in a private office space, free from the time limits of online meetings.

How Serviced Offices Can Improve Your Company’s Impression

Serviced offices can significantly enhance your company’s impression in several ways:

  1. Prestigious Address: Serviced offices are often located in prime business locations. Having a prestigious address on your business card and website can make your company appear more professional and established.
  2. Professional Reception Services: Many serviced offices provide professional reception services. A friendly, professional receptionist to greet visitors and answer phone calls can enhance your company’s image.
  3. Well-Maintained Premises: Serviced offices are typically well-maintained and come with professional cleaning services. A clean, modern office space can leave a good impression on visitors and potential clients.
  4. Modern Facilities: Serviced offices often come equipped with modern facilities and technology, such as high-speed internet, state-of-the-art meeting rooms, and video conferencing facilities. These can demonstrate that your company is up-to-date and capable.
  5. Immediate Availability: The ability to quickly set up in a office and start working can convey an image of efficiency and agility, which can be appealing to clients and partners.
  6. Networking Opportunities: Serviced offices usually house a variety of businesses. The chance to network and collaborate can show that your company is connected and part of a dynamic community.
  7. Sustainability: Many serviced offices have sustainability measures in place, such as recycling programs and energy-efficient appliances. Operating in such a space can enhance your company’s image as environmentally responsible.

9 Factors To Keep In Mind While Selecting Office Space For Rent

  1. Office Location: Look for a private office space that is easy to reach and convenient for both employees and clients.
  2. Determining Office Space and Facilities: Consider how much space your firm requires and leave room for expansion when searching for office space for rent.
  3. Look Out For Shared Office: Consider renting shared or serviced offices. Which come with a number of services and facilities included in the lease.
  4. Office Parking: The availability of parking for personnel and clients is crucial while looking for a fully-serviced office.
  5. Consider Sharing Office Space: Try sharing your office spaces with another company if you don’t require as much space.
  6. Plan Exit Strategy: If the private office space fails to meet your needs in the future, you’ll need an exit strategy.
  7. Take Note on Expenses: Check your lease of office space for rent, and don’t overlook the budget for any extra charges or expenses.
  8. Make Sure The Lease is Clear: You must double-check that the lease for fully-serviced office has all of those clauses.
  9. Always Keep a Backup Plan: Make a list of up to 5 serviced offices that meet all or the majority of your needs.

Advantages of Serviced Offices

Serviced offices, also known as managed offices, executive offices, or flexible offices, offer a variety of benefits:

  1. Flexibility: Serviced offices typically offer flexible rental terms, allowing businesses to rent for as little as a month at a time. This is particularly useful for startups or businesses entering a new market.
  2. Cost-Efficient: Serviced offices come fully furnished and equipped with necessary office equipment like desks, chairs, and phones, reducing the upfront costs associated with setting up an office.
  3. Ready-to-use Infrastructure: They typically include ready-to-use business infrastructure, including high-speed internet, telephone lines, meeting rooms, kitchens, and more.
  4. Administrative Support: Many serviced offices provide administrative support services. Such as receptionists to greet visitors and answer phones, mail handling, and cleaning services.
  5. Networking Opportunities: Serviced offices often house multiple companies under one roof. Which can provide ample networking opportunities and foster a sense of community.
  6. Location: Serviced offices are often located in central business districts. Providing businesses with a prestigious address without the high costs typically associated with these locations.
  7. Maintenance: Building maintenance and utilities are usually included in the rental fee. Freeing businesses from having to deal with service providers and unexpected costs.

Questions To Ask Before Renting Office Spaces

  1. What is included in the list? Check to discover if the lease of office space for rent includes utilities, office furniture, and access to office equipment, among other facilities.
  2. Who does the maintenance and repairs?
    It’s probable that you’ll be held liable for repairs and maintenance costs if you own serviced offices.
  3. Who is the owner?
    It’s important to know who is the landlord for the private office space is.
  4. Does the rent change every year?
    To prevent additional unanticipated costs, make sure you understand the amount of the rental increment and the timetable for it before renting out office spaces.
  5. Is there enough space for everyone?
    Another important point to ask is whether there are enough office spaces for you, your staff, and any clients.
  6. Is there any penalty for early termination of the contract?Before you sign the papers, be sure you know. If there are any penalties for breaking the lease of office space for rent early, and how much they are.
  7. What are the move-in and move-out policy?
    You’ll want to know what the regulations are for moving in and out of your serviced offices before signing the contract.

We Are Here For You

Finding and selecting a private office space that matches your company’s demands is a difficult undertaking that we assist you with. To guarantee that the office spaces you ultimately choose is optimal for higher efficiency, increased coordination, and improved employee engagement, follow the steps we outlined above. Or contact us for the best fully-serviced office rental plans!